Apply Stamp

This activity adds a stamp to a page of a Laserfiche document. See the tokens this activity produces.

How does this activity look in the Designer Pane?

To add this activity to a workflow definition

• Drag it from the Toolbox Pane and drop it in the Designer Pane.

To configure this activity

Select the activity in the Designer Pane to configure the following property boxes in the Properties Pane.

See the following options:

• Activity Name

  Once added to a workflow definition, the default name of an activity can be changed. Providing a custom name for an activity helps you remember the role it plays.

  To name an activity

  1. Add an activity to your workflow by dragging it from the Toolbox Pane and dropping it in the Designer Pane.
  2. Select the activity in the Designer Pane.
  3. Under Activity Name in the Properties Pane, replace the default name.

  

  Note: Activity names cannot be the same as any other activity name in the workflow, they cannot be the same as the workflow's name, they must be less than 100 characters, they must contain at least one alphanumeric character, they cannot be "Name," and they cannot be the same as the activity's runtime type (which is usually only an issue with custom activities).

• Activity Description

  Use the Activity Description to provide descriptive text to help you remember the role that the activity plays in the workflow. All activities contain a default description that you can modify while constructing your workflow.

  To modify an activity description

  1. Add an activity to your workflow by dragging it from the Toolbox Pane and dropping it in the Designer Pane.
  2. Select the activity in the Designer Pane.
  3. Under Activity Description in the Properties Pane, replace the default description.

  

• Stamp Options

  The Stamp Options property box contains settings for the Apply Stamp activity.

  

  To configure Stamp Options

  1. Add the Apply Stamp activity to your workflow definition by dragging it from the Toolbox Pane and dropping it in the Designer Pane.
  2. Select the activity in the Designer Pane.
  3. Under Stamp Options in the Properties Pane, configure your stamp.
  4. Type the name of the public stamp you want to apply, or click the Browse button to browse for a stamp. Alternatively, click the Token button (right arrow) to use tokens to specify the stamp's name.

  Note: This activity can only use public stamps that do not include Laserfiche tokens (e.g., %(Parent)). You cannot use custom stamps that include one or more tokens nor create a custom stamp with this activity. More information. You also cannot use private stamps, even if the stamps are owned by the Workflow User.

  • If you click the Browse button, you can choose a public stamp from the Stamp Selection dialog box. When you select a stamp in the dialog box, a preview of the stamp will appear in the right half of the dialog box. After making your selection, click OK.

  Note: If no stamps appear in this dialog box, there are no public stamps in your repository. See the Client online help files for information about adding public image or text stamps to your repository.

  Note: Only custom public stamps without tokens will appear in this list.

  

  5. In the Appearance section, configure the following options:
  • Color: Select the color for the stamp from the drop-down menu. To select a custom color click More, then click Define Custom Colors and use the color picker tool or input a color using an RGB color code. Once a color is selected, click Add to Custom Colors. Click the custom color in the Custom Color group box and click OK.
  • Opacity (%): Select how opaque the stamp will be. If you select 100% opacity, the stamp will be completely opaque: you will not be able to see the document behind the stamp. If you select 1% opacity, the stamp will be almost completely transparent/invisible. Type an opacity percentage between 1 and 100, or use the scroll box (up-and-down arrows) to select a percentage.
  • Rotation (degrees): Select how many degrees (if any) the stamp will be rotated when it is added to the page. Use the drop-down menu to choose 0 degrees, 90 degrees, 180 degrees, or 270 degrees.
  6. In the Placement section, configure the following options:
  • Page: Configure which page the stamp will be added to by typing a number, using the scroll box (up-and-down arrows) , or clicking the Token button (right arrow) to use tokens.
  • Location: Select the location on the page where the stamp will appear.
  • To specify a custom location: In the Location drop-down menu, select Custom. Specify the X and Y coordinates for the stamp in pixels from the Top/Left of the page by typing a number or by using the scroll box (up-and-down arrows) . Click the Token button (right arrow) to use tokens.

  

  • Merging Options: If you have more than one stamp in the same location, you can choose how the stamps will be displayed. Under Merging Option, use the drop-down menu to select a display style.

  Note: Stamps are considered to have the same location if they have the same upper-left coordinate, if their centers are close to each other, or if one stamp's borders are completely inside another stamp.

  Note: Stamps will only be merged if they have the same protection level.

  

  • None: Places the stamp box on top of the existing stamp.
  • Replace: Replaces the existing stamp with the new stamp.
  • Cascade: Places the new stamp slightly offset from the existing stamp. Show me what this looks like.

  

  Note: The size and shape of the stamps and the distance between the cascading stamps will depend on the resolution of the imaged page. The lower the resolution, the larger the stamps will appear. Show me what this looks like.

  

• Stamp Protection

  Use the Protection property box to configure the protection level the stamp.:

  

  • Public: Public annotations can be viewed and modified by anyone who has access to the document the annotation is placed on in Laserfiche.
  • Protected: Protected annotations can be viewed by anyone but can only be modified by the user that created the annotation (in this case the Workflow User) or by the document owner.
  • Private: Private annotations can only be viewed and modified by their creator. When the Add Sticky Note, Add Text Box, or Apply Stamp activity adds an annotation, the creator is the Workflow User. The private setting ensures that only Workflow User (or someone logged in as the Workflow User) can see and interact with the annotation.

  Example: You want to create an annotation that is hidden from all users in Laserfiche, such as a text box that contains an employee's salary. However, you want that text box to appear when you e-mail the employee. By configuring the Add Text Box activity to add a private text box, Laserfiche users cannot see the annotation (unless they are logged in as the Workflow User) but, when Workflow e-mails the annotated document as a PDF to the employee, the text box is shown.

• Apply Stamp To

  To select which entry or entries an activity will act on

  1. Add the activity to your workflow by dragging it from the Toolbox Pane and dropping it in the Designer Pane.
  2. Select the activity in the Designer Pane.
  3. In the Properties Pane, in the appropriate property box, choose which entry the activity will act on.

  

  • Starting Entry: The entry the workflow began with.
  • Other Entry: To choose an entry that was returned or created in a previous step in the current workflow, click the Select link and choose an entry from the Select Entry dialog box.

  Note: Some activities do not have the starting entry selected by default. If you are configuring one of these activities, click the Select link to choose an entry for the activity to act on.

Note: If you have more than one connection profile for your workflow definition, the Connection Profile property box lets you specify which connection profile this activity will use.